Tips & Tricks: Spesenverwaltung

Forward receipts directly by email — Each organisation has a unique inbox address for expenses. Employees can forward a vendor email or photo straight to that address and a draft expense is created automatically — no app needed in the moment.

Auto-approval keeps small expenses flowing — Admins can set an auto-approval threshold (e.g. CHF 50). Expenses below that amount are approved instantly without manager review, so staff aren't waiting days to get a coffee reimbursed.

Enter gross, let Stunden calculate net — If your receipt shows a total with VAT, enter the gross amount and select the VAT rate. Stunden splits out the net and tax automatically — no calculator needed, and the figures are correct for your bookkeeping export.

Batch-mark reimbursements as paid — Filter expenses by "approved, unpaid" and select all — then mark the whole batch as paid in one action. Ideal for running payroll reimbursements at the end of the month without clicking through each entry.

Keep vendor records clean for reporting — When adding an expense, pick from existing vendors rather than typing free text each time. Consistent vendor names mean your category and supplier reports stay meaningful and filterable over time.